Clerk Duties
As Clerk of the Circuit and County Court
- Attend each session of court
- File indictments, information, and verdicts
- Process all civil and criminal cases
- Prepare appellate records
- Oversee jury management
- Collect and disburse fines, court costs, forfeitures, fees, and service charges
- Conduct mortgage foreclosure sales
- Maintain custody of all evidence and exhibits entered by the court
- Assist in completing the paperwork required to file a small claims action
- Maintain custody of all court records
- Issue Processes
- Maintain court registry
- Audit guardianship reports
- Audit child support payments
As Recorder of Deeds
- Record and index deeds, mortgages, and descriptions of all county property
- Process tax deed applications and conduct sales
- Record public defender liens and judgments entered by the court, record tax liens and claims against an estate, instruments of conveyance, agreements, contracts, maps, and plats of subdivisions and surveys
- Maintain a public records index
- Collect and disburse intangible taxes
- Collect and disburse documentary stamp monies
As Clerk to the Board of County Commissioners
- Attend meetings of the Board of County Commissioners
- Prepare, compile, and disseminate commission agendas
- Produce, record, index, and distribute the official minutes of these meetings
- Maintain legal custody of the Official County Seal
- Maintain custody of all county resolutions, ordinances, and contracts
- Process appeals for the Value Adjustment Board
- Attestation of signatures
As Accountant and Custodian of County Funds
- Provide accounting services to all departments under the Board of County Commissioners
- Provide an accounting system for all fiscal changes implemented by the Board
- Handle investments of available county funds
- Provide financial reporting to the Board and all federal and state agencies
- Process accounts payable
- Process the county payroll
- Administer county HR functions
- Service and maintain county insurance lines
- Employee/County benefits management
As County Auditor
- Pre-audit all county expenditures before payment
- Review proposed contracts before adoption
- Conduct internal post-audits to determine if the financial controls in place are sufficient
- Prepare reports suggesting improvements to management
Other Duties of the Clerk
- Process marriage license applications and perform marriages upon request
- Compile and provide statistical data for state agencies and the judiciary
- Maintain records storage facilities
- Process passport applications & data management
- Provide IT support for all county departments
Comptroller Duties
Section 1. (d), Article VIII, State Constitution, provides that “the Clerk of the Circuit Court and Comptroller shall be Ex-Officio Clerk of the Board of County Commissioners, auditor, recorder, and custodian of all county funds.”
- Audit the Board of County Commissioners (BOCC) payments to ensure that transactions are valid, legal, and meet a public purpose
- Process accounts payable and accounts receivable
- Maintain an inventory of County fixed assets, including tangible personal property, buildings, land, and other Board-related improvements
- Manage cash, including investment of surplus County funds
- Process payroll for all BCC and Clerk employees
- Account for grant funds
- Audit contract expenditures
- Prepare Department of Revenue tax filings
- Prepare financial reports, including the County’s Comprehensive Annual Financial Report