Duties of the Clerk

As Clerk of the Circuit and County Court

  • Attend each session of court
  • File indictments, information, and verdicts
  • Process all civil and criminal cases
  • Prepare appellate records
  • Oversee jury management
  • Collect and disburse fines, court costs, forfeitures, fees, and service charges
  • Conduct mortgage foreclosure sales
  • Maintain custody of all evidence and exhibits entered by the court
  • Assist in completing the paperwork required to file a small claims action
  • Maintain custody of all court records
  • Issue Process
  • Maintain court registry
  • Audit guardianship reports
  • Audit child support payments

As Recorder of Deeds

  • Record and index deeds, mortgages, and descriptions of all county property
  • Process tax deed applications and conduct sales
  • Record public defender liens and judgments entered by the court, record tax liens and claims against an estate, instruments of conveyance, agreements, contracts, maps, and plats of subdivisions and surveys
  • Maintain a public records index
  • Collect and disburse intangible taxes
  • Collect and disburse documentary stamp monies

As Clerk to the Board of County Commissioners

  • Attend meetings of the Board of County Commissioners
  • Prepare, compile, and disseminate commission agendas
  • Produce, record, index, and distribute the official minutes of these meetings
  • Maintain legal custody of the Official County Seal
  • Maintain custody of all county resolutions, ordinances, and contracts
  • Process appeals for the Value Adjustment Board
  • Attestation of signatures

As Accountant and Custodian of County Funds

  • Provide accounting services to all departments under the Board of County Commissioners
  • Provide an accounting system for all fiscal changes implemented by the Board
  • Handle investments of available county funds
  • Provide financial reporting to the Board and all federal and state agencies
  • Process accounts payable
  • Process the county payroll
  • Administer county HR functions
  • Service and maintain county insurance lines
  • Employee / County benefits management

As County Auditor

  • Pre-audit all county expenditures before payment
  • Review proposed contracts before adoption
  • Conduct internal post-audits to determine if the financial controls in place are sufficient
  • Prepare reports suggesting improvements to management

Other Duties of the Clerk

  • Process marriage license applications and perform marriages upon request
  • Compile and provide statistical data for state agencies and the judiciary
  • Maintain records storage facilities
  • Process passport applications & data management
  • Provide IT support for all county departments