Duties of the Clerk

 

As Clerk of the Circuit and County Court

  1. Attend each session of court 
  2. File indictments, information and verdicts 
  3. Process all civil and criminal cases
  4. Prepare appellate records 
  5. Oversee jury management  
  6. Collect and disburse fines, court costs, forfeitures, fees, and service charges.
  7. Conduct mortgage foreclosure sales 
  8. Maintain custody of all evidence and exhibits entered by the court 
  9. Assist in completing paperwork required to file a small claims action 
  10. Maintain custody of all court records 
  11. Issue Process 
  12. Maintain court registry 
  13. Audit guardianship reports 
  14. Audit child support payments 

     

As Recorder of Deeds

  1. Record and index deeds, mortgages, and descriptions of all county property 
  2. Process tax deed applications and conduct sales 
  3. Record public defender liens and judgments entered by the court, record tax liens and claims against an estate, instruments of conveyance, agreements, contracts, maps and plats of subdivisions and surveys
  4. Maintain a public records index 
  5. Collect and disburse intangible taxes 
  6. Collect and disburse documentary stamp monies



As Clerk to the Board of County Commissioners
 

  1. Attend meetings of the Board of County Commissioners 
  2. Prepare, compile and disseminates commission agendas 
  3. Produce, record, index and distribute the official minutes of these meetings 
  4. Maintain legal custody of the Official County Seal 
  5. Maintain custody of all county resolutions, ordinances, and contracts 
  6. Process appeals for Value Adjustment Board 
  7. Attestation of signatures 

     

As Accountant and Custodian of County Funds
 

  1. Provide accounting services to all departments under the Board of County Commissioners 
  2. Provide an accounting system for all fiscal changes implemented by the Board 
  3. Handle investments of available county funds 
  4. Provide financial reporting to the Board and all federal and state agencies 
  5. Process accounts payable 
  6. Process the county payroll 
  7. Administer county HR functions 
  8. Service and maintain county insurance lines 
  9. Employee / County benefits management 

     

As County Auditor

  1. Pre-audit all county expenditures before payment 
  2. Review proposed contracts before adoption 
  3. Conduct internal post audits to determine if financial controls in place are sufficient 
  4. Prepare reports suggesting improvements to management


Other Duties of the Clerk

  1. Process marriage license applications and perform marriages upon request 
  2. Compile and provide statistical data for state agencies and the judiciary 
  3. Maintain records storage facilities 
  4. Process passport applications & Data management 
  5. Provide IT support for all county departments

 

Kirk Reams